Creating a budget
Needless to say, your orchestra should have a budget. You shouldn't spend money on things you haven't budgeted for without special consideration, and you should revisit your budget periodically and see how your income and expenditures match up with what you anticipated when you made the budget. Breaking up your income and expenditures by concert is often useful.
Here are some possible sources of income and some estimates of costs for an orchestra just starting off. Some of these might not apply to you, and some of them might be mutually exclusive.
You can also take a look at the budget for the Redlands Community Orchestra's second season (2014-2015).
Possible sources of income
- Donations from audience members at concerts
- Ticket sales
- Program ad sales
- Voluntary donations from your musician members
- Musician member dues
- Easy fundraising programs
- Large fundraisers you organize
- Sponsorship from your city, school, church, or other organization
- Fees for rehearsal and/or concert space
- Payment to your conductor, musicians, and/or administrative staff
- Payment to soloists
- Music purchase or rental – Varies, but $700 for a single piece rented from a publisher is a reasonable estimate
- ASCAP license - $340/year
- Non-profit application fee (this is a one-time fee) - $400
- Printing costs for programs, fliers, posters, etc. - $150/concert
- Music copying/printing - $150/concert
- Liability insurance - $200-$800/year
- Piano tuning - $150/tuning
- Concert recording